Publication Ethics

Magistra Andalusia: Jurnal Ilmu Sastra (MAJIS) follows the Committee on Publication Ethics (COPE) Core Practices. The journal uses double-anonymous peer review, assigns DOIs, screens for plagiarism, and publishes fully open access under CC BY-SA 4.0. Average time from submission to publication is ~10 weeks.

1. Allegations of Misconduct

Scope. Plagiarism; text/image manipulation; data fabrication or falsification; unethical research; authorship or peer-review manipulation; duplicate/salami publication; citation manipulation; undisclosed conflicts.
Report to. khairrilanwar@gmail.com. Anonymous tips are accepted if accompanied by specific evidence.
Triage. Acknowledge within 5 business days. Preserve files, versions, and system logs within 10 business days.
Investigation. Editor-in-Chief (EiC) and Research Integrity Editor (RIE) assess, contact authors (response window 10 days), consult reviewers/institutions as needed, and follow COPE flowcharts. Aim to conclude in 30–60 days; send updates every 30 days if ongoing.
Decisions. No action; editorial note; correction; expression of concern; retraction; or withdrawal (for submissions not yet published). Follow COPE Retraction Guidelines for notice content and permanence. 
Appeal. One formal appeal per decision within 14 days, limited to process error or new evidence; an uninvolved senior editor decides within 21 days.
Records. Keep a complete case file for 7 years (evidence, correspondence, analyses, decision, notices).

2. Authorship and Contributorship

Standard. ICMJE’s four criteria apply; all four must be met. Contributors who do not meet all criteria are acknowledged. Identify a guarantor for group authorship. 
CRediT roles. Submit at submission; confirm at acceptance.
Corresponding author. Confirms eligibility, manages disclosures/approvals, and handles post-publication queries.
Changes to authorship. Require a signed Authorship Change Form from all authors stating reasons and effective date; the journal may contact institutions.
Tools and AI. Tools cannot be authors. See AI Usage Policy below.

3. Complaints and Appeals

Scope. Editorial decisions; staff conduct; policy/process concerns; ethics cases.
Process. Stage 1: Handling editor responds within 10 business days. Stage 2 (single appeal): submit to an uninvolved senior editor on grounds of process error or new evidence; decision within 21 days. (COPE guidance applies.)

4. Conflicts of Interest (COI)

Definition. Any interest that could unduly influence judgment (financial, personal, academic, ideological, or institutional).
Authors. Disclose all COIs and funding at submission and in the article (include grant numbers and sponsor roles).
Reviewers. Declare before accepting; recuse for recent collaboration, mentorship, close personal relationships, or institutional/competitive ties.
Editors. Publish editors’ COIs on the site and recuse when conflicted; delegate decisions.
Undisclosed major COIs. Actions may include correction, editorial note, reassignment, or retraction for severe cases.

5. Data and Reproducibility

Data Availability Statement (DAS). Required in every article. Use trusted repositories appropriate for the humanities (e.g., OSF, Zenodo, institutional).
On request. Authors must provide underlying materials (e.g., original images, coding schemes, analysis scripts), unless restricted by law, contract, or ethics. Editors may request raw images when integrity is in doubt. 
Reporting. Follow field-appropriate standards; register studies where standard; describe methods clearly to enable reuse.

6. Ethical Oversight

Human participants and personal data. State institutional ethics approval or justify exemption for humanities work; describe consent and privacy safeguards.
Case reports or identifiable persons. Obtain written consent to publish when identification is possible; keep proof available to editors. Use proxy consent for minors/deceased where required; remove direct identifiers unless essential and consented.
Animal research (if any). Provide approval and humane care statements.
Vulnerable groups. Use additional safeguards and minimize risk of harm.

7. Intellectual Property

Rights and license. Articles are published under CC BY-SA 4.0. Share and adapt with attribution under the same license; obtain permission for third-party content not covered by exceptions. (See Open Access Policy below.)
Plagiarism and text recycling. Submissions are screened; suspected cases follow COPE flowcharts and, where necessary, Retraction Guidelines.
Preprints. Allowed. Disclose at submission. After publication, link the Version of Record (DOI) on the preprint.

8. Journal Management

Editorial independence. Decisions are independent of the publisher and sponsors.
Roles. EiC issues final decisions; Associate Editors manage peer review; Managing Editor oversees operations; RIE handles ethics cases.
Board composition and terms. Maintain subject expertise and geographic diversity. Terms are 3 years, renewable once; remove for cause (non-performance, COI breaches, policy violations).
Training and transparency. Annual staff training on COPE Core Practices; the journal adheres to the Principles of Transparency and Best Practice in Scholarly Publishing (v4).

9. Peer Review Process

Model. Double-anonymous; at least two external reviews where available; editors may invite additional reviews.
Reviewer conduct. Keep confidentiality; declare COIs; provide evidence-based, respectful critiques aligned with recommendations.
Timelines. Desk check ≤7 days; peer review 21–35 days; first decision ≤45 days; average submission-to-publication ~10 weeks.
Editing of reviews. The office may edit reviews for tone, confidentiality, or policy compliance without changing meaning; notify reviewers of substantial edits and retain originals.

10. Post-Publication Discussion and Corrections

Reader correspondence. Moderated letters or comments are welcome; editors may invite author replies.
Corrections and updates. Correct material errors promptly with a dated notice linked bidirectionally to the article.
Expressions of Concern. Use when evidence is inconclusive or investigations are ongoing.
Retractions. Issue when findings are unreliable (error or misconduct), research is unethical, or plagiarism is confirmed. Notices remain open, citable, and linked to all versions; follow COPE Retraction Guidelines. 

11. Archiving Policy

MAJIS preserves published content via the PKP Preservation Network (PKP PN). OJS deposits articles automatically when the PKP|PN plugin is enabled and terms are accepted. PKP PN is a LOCKSS-based dark archive that provides open access after a trigger event. The Editorial Office also maintains regular server and database backups.

12. Repository (Self-Archiving) Policy

• Preprint (submitted version): Permitted anywhere, anytime. Label clearly as a preprint; state it is not peer reviewed.
• Postprint (accepted manuscript): Permitted in personal, institutional, and subject repositories after acceptance. Include full citation and DOI link.
• Version of Record (publisher PDF): May be shared under CC BY-SA 4.0; always link to the DOI and include the license. Update repository records if the article receives a correction, expression of concern, or retraction. 

13. Open Access Policy

All articles are free to read and reuse immediately upon publication. The default license is CC BY-SA 4.0 (Attribution–ShareAlike). Readers may read, download, copy, redistribute, and adapt with attribution under the same license. Articles carry DOIs and machine-readable license metadata.

14. AI Usage Policy (Authors, Reviewers, Editors)

Principles. Human authorship and accountability; transparency; privacy and security; verifiable sources; integrity of data, images, and citations.
Authors. Disclose tool name, provider, version, date, and purpose at submission and in the article. Keep prompts, settings, and outputs available on request. Verify accuracy and originality; cite sources for factual claims assisted by tools. Prohibited: undisclosed AI-generated text; fabricated references; synthetic/manipulated data or images that alter meaning; uploading confidential or personal data without permission; allowing vendors to train on submitted or reviewer content. Tools cannot be authors.
Reviewers. Do not upload manuscripts to external tools without written editor permission. If permitted, use local/enterprise tools that do not retain or train on inputs, and disclose permitted use in the reviewer form.
Editors. Keep human oversight; do not base decisions only on automated scores; do not expose confidential manuscripts to tools that retain or train on inputs.
Submission system. Includes AI disclosure fields and an attestation checkbox.
Screening and response. The journal may screen for AI-generated text, image manipulation, and fabricated references. On suspicion, editors may request raw data, original images, and prompts/logs. Outcomes include revision, rejection, correction, expression of concern, or retraction.
Reference framework. Disclosures align to the STM classification of AI use in manuscript preparation to support consistent labeling.

15. Author Fees

Article Processing Charge (APC): IDR 1,250,000 (≈ USD 125). No submission fee. Waivers/discounts are available on request and must be arranged before acceptance; editorial decisions are independent of payment status.